Event Planning Guide!

$24.99$15.00

Event planning can involve numerous components, and at times, having a physical copy to jot down notes and arrange your ideas can be incredibly beneficial! This 20-page Event Planning Guide contains:

  • Opening page details (date of event, location, event start time, end time, set up date and time as well as contacts with areas of responsibility, target audience, goal of event, measures of success, finance overview of projected cost, donations or sponsorship goals, fundraising goals.

  • Vendor Planning Sheet (vendors, products/service they offer, cost, w-9 and COI tracking)

  • Budget Planning Sheet (Income & Donations showing from, amount, received and notes)

    • Expense Sheet (for, amount due, due date, paid, notes with total income & expense and if financial goals were met)

  • Logistics Planning (Venue information, inclament weather plan, room set up details, seating, parking, accessibility)

  • Cut-out pages for planning room layouts on poster board (oblong tables, round tables, stage, music area, etc)

  • Team & Volunteer Roles & Responsibilities (includes follow up date, roles still needed, training info)

  • Program & Agenda (confirmation of speaker/presenter/special guest) program elements with time slots and leader)

  • Registration & Attendance sections to jot ideas for process, tracking RSVP's, attendance, sign-in sheet check in process

  • Marketing & Communication sections to write ideas for promo materials and dates to roll out digital information

  • Technology page to write audio visual needs, WIFI, other needs or notes

  • Risk Management page to plan safety & security needs, plan for emergencies, insurance & permit requirments

  • Event Day Timeline to note times, details, leaders, set-up plan, tear-down plan

  • Follow-up & Evaluation (thank you card list, successes, challenges, lessons learned, recommendations for future events)

  • BONUS- Sample event planning timeline & Volunteer Sign-In Sheet

*All of the above is included in the package.

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